Cakes and Cupcakes FAQ

What are your opening times?

We open Tuesday-Saturday, 10am-5pm. We are Closed Sunday, Monday and Bank Holidays.

Do you do deliveries?

No, all celebration cake must be collected. We only deliver wedding cakes; details are on the Weddings page

How far in advance should I book my cake?

As soon as you can. Orders are on a first-come, first-serve basis and have limited availability.

Can I come see you to order my cake?

Yes, our shop is based in Church Street in Tullamore, R35 CR74, you can pop in anytime to chat with us about your cake or pick up some cupcakes and treats. Wedding Consultations, however, are best booked in advance.

Can I arrange a tasting session? Do you provide samples?

In order to keep our prices competitive, we are unable to provide samples for celebration cakes. However, we make hundreds of cakes a year and always have positive feedback on the taste of our cakes. And you can purchase cupcakes or treats from our shop if you wish to taste before you order your cake.

How much can I expect to pay for a cake?

All of our cakes are designed to suit your special occasion; therefore, the price will vary according to the level of work, cake size and time required to create the design. If you are able to show us the style of cake you like we can give you an idea of cost. Please check out our price guides for each type of cake we do under the “what we do” tab and some of our cakes you can go ahead and buy directly from our Online Shop

Do I need to pay a deposit?

We do not require a deposit on our celebration cakes, they are paid for in cash or by card on collection. Many of our cakes can now be bought and paid for in our Online Shop and collected from the shop. Wedding cakes require a €50 deposit to secure the date and this can be paid here. Please visit our Weddings page for information about ordering wedding cakes.

How do I place my order?

For Wedding Cakes, it is best to book a Free Consultation if possible.  For special occasion cakes, you can pop into the shop, call us or the quickest way to order is through our online shop or through our Facebook page or through the Contact Us form on this site. Please give as much detail about what you are looking for as possible. Do send us a picture if you have a particular idea in mind. Many of our cakes you can just order now through our  Online Shop
If you’re looking for Edible Cake Toppers orders are only through here www.caketop.ie

How do I pay? 

We accept cash and all major credit and debit cards in the shop when you are collecting your cake.  At this time, we cannot accept payment over the phone, but we can process card payments online or via PayPal if necessary.

What’s the best way to transport my cake once I collect it?

Keep the cake box flat, the best place is always the front passenger floor or in the boot of your car and transport home or to your venue as soon as possible. Avoid putting it on a seat or in some-one’s lap, as it can cause the cake to slope during transportation. We will not be liable for any damage to the cake once it has left our bakery.

How do I store my cake if I collect it the day before my party?

None of our cakes need to be refrigerated, however, it is very warm weather it can be good to keep in a fridge overnight. If it is a buttercream cake then keep it in its box and store in the fridge overnight, take it out the about 2 hours before the party.  If it is a fondant covered cake Do not store your cake in a fridge. Leave your cake covered in its box in a cool dark dust-free room away from direct sunlight and heat and it will be fine the next day. Click here for more Storage Information

I’ve seen another cake maker’s cake that I really like. Can you make something similar?

As stated above do send a picture of what you have in mind, but we do not like to exactly copy another cake design, preferring to design a cake especially for you. As all cakes and decorations are handmade, we cannot guarantee that even copies of our own designs will be exactly the same as the original

I’ve left my cake to the last minute. Is there any chance you can squeeze my order in? 

Generally, we are booked up well in advance and as we make everything to order we cannot take last minute orders. But please contact us and if we can fit you in, we will.

Do you make Vegan/Gluten Free/Dairy Free/Nut free?

No, unfortunately, our cakes may contain butter, wheat flour, eggs and we are unable to substitute these ingredients.  Our cakes may also contain nuts and are made in an environment that handles nuts and soya. We cannot guarantee that the cakes will not contain traces of these elements due to the nature of our production. We accept no liability for a customer suffering an allergic reaction from consuming our cakes.

If I have a nut-allergy, should I eat a Vanilla Bean Bakery Cupcake?

Vanilla Bean Bakery is NOT a nut-free bakery. Many of our flavours contain peanuts or other nut products. We recommend that customers with nut allergies error on the side of caution and refrain from eating our cupcakes.

What if I want fresh flowers on my cake?

If your cake design requires fresh flowers, they are to be supplied by your florist. Please note some flowers are not suitable for use as cake decoration. Ask your florist for details regarding toxicity. We cannot be liable for any contamination of our food products that may arise from their misuse.

Cakes decorated with non-edible materials

Non-edible materials are used as decoration in some of our designs. Please note that jewels and accessories such as brooches, ribbons, silk flowers, diamantes, beads, feathers, etc. that are used to decorate some of our cakes are not edible and must be removed from your cake before serving. We accept no responsibility for any physical harm that may arise from the use of these accessories.


Yes, we can make 3D shaped cakes, but as there is many hours work involved in carving and decorating 3D cakes they do start from €190

I'd like a ***** cake for a hen party?

We do not make explicit cakes. 

What’s your Cancellation Policy?

We offer a refund if you need to cancel your order within 5 days of its collection date.

For wedding cakes, we offer a full refund if you cancel more than 6 months from the wedding date, 50% refund 3-6 months’ notice. We cannot offer any refund for notice of less than 3 months.

Edible Cake Topper FAQ

What are edible picture cake toppers?

Edible Cake Toppers are edible printed images or photos that are used on cakes and treats.

Edible Picture Toppers are Icing Sheets with an actual layer of icing on a plastic backing that can be printed on using edible ink, when applied it bonds with the icing on a cake, cookies, cupcakes and other desserts.

We can personalise the icing sheet with an image and a message for your own occasion We can also make up icing sheets with different images on them for you to cut out and use in whatever way works best for you.

We find FONDANT or BUTTERCREAM are the best frostings to use with Icing sheets. Icing sheets can also be used with non-dairy whipped topping, marzipan, royal icing, chocolate and even on poured icings like ganache. We do not recommend using them with fresh cream or a very wet/liquid icing as it may wet the layer of icing too much.

Store flat out of direct light. Icing sheets do not need to be refrigerated. They have a shelf life of 6 months. Icing sheets can be printed in advance and then stored with the plastic backing on until ready to use in the zip-lock bag provided. As with another food colouring, edible images can fade if overexposed to UV light.

Our Icing Sheets:

‘Easy-Peel’ Meaning they are easy to remove from the backing sheet


Don't see the topper you need?

We are continually uploading popular toppers, but it is impossible to have everything on the site.

If you are looking for a topper that you do not see listed then please use the “Create Your Own” tab to upload any image or tell us what you need and we will design one up for you and email it to you for your approval. If you have any problem uploading an image then please just place the order and email the image to us at sales@caketop.ie

Once you approve the draft, we will get it posted out to you, please allow 24 hours to design and process “Create Your Own” Toppers.

I need a topper for the weekend, is it too short notice?

Once ordered before 2pm any day your topper is posted and you should receive it in the post the next day. Even on a Thursday if you order before 2pm you should receive it on Friday. Many of our customers have taken a risk on this and received them. However, while 99% of our toppers are delivered the next day, we cannot guarantee this, as delays can occur on occasion.

Applying Your Topper


Have your cake ready.  For the best results, your frosting or icing should not be dry or have a skin prior to placing the edible picture.  Various icings can be used such as buttercream, store-bought frosting’s, icings, fondant, gum paste, whipped cream or non-dairy topping, fudge, chocolate, and even frozen ice cream cakes.  Your frosting should be level for the best results.

On a fresh cream cake, the topper can soak into the cake, so If using on a fresh cream cake, we recommend that you cut a layer of fondant the size of your icing sheet and then place this onto the cake.

Images are best applied to light coloured icing. Dark colours will make it hard for the image to be visible or can distort the colour of the icing sheet once applied. However, if you need to apply to a dark colour icing, we would recommend applying the icing sheet to white fondant and then applying this to your cake.

Remove your edible picture sheet from the airtight bag. Your edible picture is cut and ready to use. If you have ordered a custom size you need to cut your edible image using sharp scissors or a sharp razor knife gently cut 1/8″ around the image(s) while on the plastic white backing sheet. Make sure your fingers are not moist when handling the edible picture.

The just peel away the topper from the plastic backing and place on your cake.


Helpful Hints


Once the edible picture has been on the cake for about 5 to 10 minutes it will begin to blend with the frosting. Do Not Touch It; it can leave a dent just like frosting does when touched.

For the best results apply edible pictures to a freshly iced cake. If your icing has become dry, spray a fine mist of water (do not have puddles of water) on your frosting before applying the edible picture. This will add moisture back into your frosting so the edible picture can adhere properly.

 We suggest using a white frosting so your image will stand out better. Using chocolate or a dark frosting can darken some areas of the edible picture.

If the edible picture crease or rips while placing, very gently rub the area back together and it hardly shows.

If needed you can trim with sharp scissors or a razor knife on or off the backing sheet.

When trimming strips with a razor blade trim from the bottom up after applying to the cake to avoid tearing.

When building tiered cakes, assemble them completely before beginning to apply designs.

Keep unused edible pictures in the re-sealable bag to keep them from drying out.

What is the shelf life of a topper?

Shelf Life of the Icing Sheet is 6 months once stored in the grip seal bag it comes in. They do not need refrigeration! Keep the picture in this bag until you are ready to use it.

Storage & Handling

Shelf Life of the Icing Sheet is 6 months once stored in the grip seal bag it comes in. They do not need refrigeration! Keep the picture in this bag until you are ready to use it.

Keep the picture at room temperature, out of any direct light

Use Edible Picture immediately after removing it from the bag.

Store your finished decorated cake with Edible Picture as normally required for safe food handling. Edible Pictures will not affect the shelf life of your product and are freezer, refrigerator and shelf stable.


Can I get more than one picture on a sheet?

Yes, we can print more than one picture on a sheet. Please use the “Create Your Own” to process the order, you can upload more than one image through the “upload” on the order, but if you have any issue or prefer to you can email any extra pictures or information needed to sales@caketop.ie

What kind of cakes can I use the topper on?

Almost Any kind of cake suitable. You can use a shop bought one or bake yourself or a bakers cake. The icing sheets can be applied to a sponge, royal icing, fruit, chocolate, buttercream, etc. If using on a wet icing like buttercream we would recommend applying as close to the occasion time as possible and applying onto a backing disc of roll out fondant.

Can I use them on a fresh cream cake?

Fresh cream is not the best cake topping to use for edible images and should really try to be avoided, the water content is too high and the image may bubble or disintegrate into the cream.

Can I put the cake in the fridge with the topper on?

Cakes generally shouldn’t be refrigerated after the topper is applied as it may damage the colours on the topper. If you need to you can lightly mist or baste water on the fondant icing or buttercream if it’s crusted, and place the image onto the cake closer to the time it is being served.

Can I use a dark colour fondant under the topper?

The icing on your cake can be any colour, but as the topper is made from very thin icing so dark colours or chocolate may not always be suitable. Try white chocolate instead or cut out a disc of white fondant to go behind the topper this should be about the same size and shape as the topper. Place the topper on the disc and put this on your cake. Otherwise you should apply it just before serving the cake, before the photo it has time to absorb the moisture.

Can you do logos that need to be cut out for a cake?

Yes, we can print anything on an icing sheet, just use the create your own and order an A4 sheet, upload your image(s) and let us know the dimensions that you want them. Select the draft required and we will send you a draft of it for approval. Below are some samples of ones we have done that are ready for you to cut out. If you’re not sure what size you need, we can give a few size options on a sheet for you to choose from.

Can you put a photo on a topper?

Yes, we can put a photo on a topper, just use the “create your own” to place your order where you can upload your photo, and we will then design and email you a draft of your topper before posting.

How do I store my topper?

Once you receive your topper please check that all is as requested on it, (spellings, etc). Keep the icing sheet stored in a cool dark place ie a cupboard in a cool part of the house, till the time of use. Ensure your grip sealed bag is kept closed until you are ready to use it.

How do I use cupcake toppers?

For cupcake toppers, we recommend cutting a 2″ circle disc out of roll out fondant and leave to dry overnight then apply a small amount of water to the fondant once dry and attach your image pat down gently taking care not to wet the front side of the image as the colours will run.

How to use the Create your own section?

If you cannot see the Topper you want on our site, you can use the Create Your Own to upload any picture or just tell us in the special instructions what you are looking for and we will design something for you.

Choose the “Create Your Own Topper” tab from the main menu or click here

Choose the size and shape icing sheet that you require

Add your message

Add the Date Topper is required by.

Upload your image(s) (must be jpg or png – word documents are not accepted) (also please note you can only upload one image, if you have more images, please email the rest of the images to sales@caketop.ie)

Add and Special Instructions or tell us what you are looking for here.

If you require a draft of your topper please let us know by ticking the required box below. If you choose YES, your TOPPER WILL NOT BE POSTED UNTIL IT IS APPROVED BY YOU. SO PLEASE KEEP A CHECK ON YOUR EMAIL. (NOTE: Please keep a check on your junk mail folder as the email can sometimes be filtered to here.) If you chose not to have a draft, we are not responsible if for any reason you do not like the topper.

Add to basket and follow the checkout procedure.

Once we receive your order, we will make up a draft. We will email a draft to you for approval before printing. We do try to do these toppers as quickly as possible but please allow 24 hours to design and process custom Toppers.

I tore the topper, what can I do?

If you accidentally tear the topper – DON’T PANIC! Rub very gently with a dry finger and it will merge back together and the tear will disappear after an hour or so.

If I order today, when will I receive my topper?

Orders received up to 2pm are processed and posted the same day and you should receive it in the post the next day. Please see our Delivery and Returns for more information.

Delivery & Returns



IRELAND: Caketop.ie offers Free Delivery to anywhere in Ireland. Orders received up to 2pm will be processed and posted the same day. (Please allow extra time for Create Your Own Toppers as approval is needed before posting)

We do not use a courier to deliver, we use standard letter post with An Post to send out all our toppers, they will usually arrive the next working day from the day it is posted, by your postman. Very occasionally it may take 2 working days. Postal delays do occur so please plan ahead and order accordingly. Post may vary also during postal strikes and holiday times of the year.

During annual busy periods such as Christmas/New Year once the item is posted either the same day or the next working day, we will not accept responsibility for postal delays. It is up to you the customer to understand there may be delays and to allow extra time for postage during these periods.

There is no post in Ireland at weekends, so toppers ordered after 2pm on a Friday are not processed and posted until Monday.

Toppers are sent in an A4 hardback envelope.


UK & INTERNATIONAL: There is an extra charge of €5.00 for delivery outside Ireland. Delivery time is generally 3-7 Working Days. But please allow time for any delays.

If you have any questions regarding delivery please contact us

Late Orders

Once ordered before 2pm any day we will process and post your order. If you have taken a risk and ordered on short notice, while 99% of toppers will arrive the next day, however, we do not guarantee that your topper will arrive in time and unfortunately can do nothing about it if it doesn’t.

However, if your topper was ordered giving plenty of notice, please check first with your local post office or sorting office to ensure they have not got it, and then please contact us and we will do our best to get a replacement to you before the topper is needed.

Returns| Cancellations

At Caketop.ie we are confident that you will be happy with the quality of your images. Unfortunately, due to food hygiene regulations, we cannot accept returns, for any images ordered in error, change of mind or images not received in time.

Orders for Edible Picture Toppers cannot be cancelled once they have been processed.

Images can only be refunded if they are damaged or sent with the wrong wording or design, that we have incorrectly printed if this is the case, please send us a photograph of the error and a replacement will then be posted out or a refund given if there is no time to send a replacement.

Is it possible to collect a topper?

Yes, it is possible to collect toppers Tuesday-Saturday 10-5pm in our shop on Church St, Tullamore, Co Offaly.


Sheet Sizes

We can print your topper on any of the following size sheets - 7.5 round, 7.5 square, A4 portrait, A4 Landscape, 15x2" cupcake circles, 30x1.5 cupcake circles.

**PLEASE NOTE** 1.5" circles are best used for logos or toppers with a white background. We cannot always personalise these as the message can be very tiny on this size. 


Gluten free, Kosher certified and nut free

Suitable for vegetarians and vegans

Edible icing sheets are made from the following ingredients: water, corn-starch, corn syrup, corn syrup solids, cellulose, sorbitol, glycerine, sugar, vegetable oil, gum Arabic, polysorbate 80, vanilla, titanium dioxide, citric acid. Edible Icing Sheets are completely safe for human consumption, made from 100% EC approved ingredients.

Kosher Product Certification

Edible Icing Specification Sheet

Terms and Conditions


Please allow 1-2 days for your Edible Picture Topper to be printed and dispatched. Toppers are posted in a grip seal bag and then placed into a board back A4 envelope. Toppers are sent via An Post, standard post and this usually arrives the next day, however we cannot guarantee next day delivery. Postal delays do occur so please plan ahead and order accordingly.  If an order is received and is approved before 2pm we ship the same day.

All toppers include Free shipping within Ireland.


Unfortunately, due to food hygiene regulations we cannot accept returns, for any images ordered in error, change of mind or toppers not received in time.

Since all orders are unique to the customer, ALL SALES ARE FINAL. If we verify that we made an error we will reprint the order, if this is the case the picture of the topper must be sent back to us and a replacement will then be posted out.

No refunds will be given for any delays caused by the carrier.

We are not responsible for toppers that are not posted out due to a draft of the topper not being approved.


When the images are printed out onto icing sheets, the colour may not be exactly the same as the original. It tends to be a few shades different, but not usually that noticeable. This will be the same with any other edible printing services.

It also depends on the quality of the original image. All of the images that we provide are high resolution, and you can tell the difference. If it looks low quality, pixelated or blurred on the screen then imagine what this will look like on your cakes or treats please bare this in mind if you are shopping around.

If you are sending us a photo/image then the better quality (the higher resolution) you can provide, the clearer and crisp the image will be. We are not responsible for any poor-quality photos/images that are sent to us, we are not able to make those images clearer.

Copyright Notice

We DO NOT SELL or claim ownership over the images, character clipart or graphics; they belong to their respective copyright holders. We provide a service for creating a personalised edible picture cake topper that is permitted for your personal use. And it is this service you are paying for.

Images supplied to us remain under the existing copyright. By supplying us with an image you are granting us a licence to modify, print, or otherwise use the image in accordance with the details of your order. By placing an order and accepting these terms you are accepting any and all liability for any consequences of caketop.ie using the images you supply.


When providing corporate logos or trademarked images: It is the customer’s responsibility to ensure that any material supplied in any medium is not protected by any copyright law, or that any necessary permission for caketop.ie to reproduce such images has been obtained.

You must not supply us any images or any other material, or any content within such images, which contain any threatening, defamatory, blasphemous or pornographic material, or show any kind of child abuse, or are racially offensive or abusive of any religion, or likely to incite hatred against any person or group, or are otherwise criminal or offensive in the minds of reasonable people, or are obscene or menacing or harassing in any way, or breach any applicable law.

Many of the items listed at caketop.ie are made up of designs supplied to us by customers. Therefore, it is not always possible to check the origins of individual designs. If you feel or are aware that any item here at caketop.ie infringes any copyright please contact us and if genuine we will remove any offending material within 24 hours. We strive to ensure that all designs do not infringe anyone’s copyright, and will do our utmost to rectify any and all instances of infringement

Wedding Cake FAQ


There are so many options for design and finish that it can be daunting when trying to decide. Here at Vanilla Bean Bakery we can do for you a buttercream cream finish, fondant finish or what is very popular at the minute are naked and semi-naked cakes. And of course, we can also do cupcake towers. There is also the option to hire a dummy cake for display and we can provide cutting cake direct to the kitchen of your venue.

Choose your Flavours

To choose your flavours we give a sample box of tasters at your consultation. We do not charge for this and it is given to you to take away and taste at your leisure. 

Special Dietary Cakes

Our cakes may contain butter, wheat flour, eggs and nuts and are made in an environment that handles nuts and soya. We do not cater to any special dietary requirements. We accept no liability for a customer suffering an allergic reaction from consuming our cakes.

Confirm The Booking

 Confirm The Booking….as we strictly limit the number of wedding cakes we make each year, we can only confirm the booking is secured in the diary with a €50 deposit. The balance is payable 14 days before the date of the wedding. Payments can be made in cash, bank transfer or online via debit or credit card. Please ensure also that you have submitted a booking form with your deposit as it is vital that we have all details in writing for your booking. You will find the booking form here to download. 

Delivery & Set Up

We prefer to deliver all our wedding cakes ourselves and we do not charge extra for delivery to venues in or near Tullamore, Birr, Athlone, Mullingar, and Portlaoise. We may need to add a cost for delivery for venues further away.


It is possible to collect some of our smaller or more simple designed wedding cakes. You can purchase a number of wedding cakes from our online shop that can be collected. 

If you or your representative elects to pick up and set up the cake, you assume all liability and responsibility for the condition of the cake once it leaves our possession.


We love to see your wedding cake photos and would love to get some high-resolution photos afterwards form you. Also please feel free to share and tag us on social media from your Special Day

Cake Stands

If the use of a cake stand or other display materials is required we reserve the right to make an additional charge and /or request a security deposit on such items. It is the responsibility of the person(s) making the booking to return these items after the wedding and without unreasonable delay and in the same condition that they were provided in. We reserve the right to recover replacement cost or retain any security deposit if such items are not returned or returned damaged

Non-Edible Cake Decorations

Non-edible materials are used as decoration in some of our designs. Please note that jewels and accessories such as brooches, ribbons, silk flowers, diamante, beads, feathers, etc. that are used to decorate some of our cakes are not edible and must be removed from your cake before serving. We accept no responsibility for any physical harm that may arise from the use of these accessories.

Cakes decorated with Fresh Flowers

If your cake design requires fresh flowers, they can be supplied by your florist or our florist. Please note some flowers are not suitable for use as cake decoration. Ask your florist for details regarding toxicity. We cannot be held liable for any contamination to our food products that may arise from their misuse.

If flowers are provided by an outside source, we will collect (if feasible) and add to your cake for an additional fee. You acknowledge that fresh flowers are not a food product, and may contain pesticides, insects, dirt, or other contaminants.

Design changes

We endeavor to provide the cake(s) to the agreed design, as it is a homemade product small variances to the design that may occur. An artistic interpretation of the design requirements or practical requirements to ensure the stability of the cake(s) may also result in variances to the final design.

Health & Safety

For Health and Safety and Insurance reasons, we do not take in any cakes to be iced and decorated. As we cannot guarantee a product that that has not been made on the premises.

If we feel that any tier of your cake is not stable or is not 100% for any reason we will substitute that tier for a dummy and bring your baked cake to the hotel kitchen for cutting.


We will give a full refund if you cancel more than 6 months from the wedding date, 50% refund 3-6 months notice. We cannot offer any refund for notice of fewer than 3 months

Terms and Conditions

a €50 deposit is required to secure/confirm the date in the diary – this can be paid at any time but the date will only become a confirmed booking upon receipt of a deposit. The balance is required 14 days before the date of the wedding. Cake samples are provided free of charge and as many meetings, discussions as is required to finalise the details of the wedding cake.